It’s often seen that management dealing with employee’s productivity and HR challenges mostly ignores the leave management process. Many firms still have the culture of paper pushing and employees are observed chasing their managers and wasting their time with applications and signature formalities.

Whereas managers have to maintain all the leave records and with the passage of time it becomes difficult to keep proper records and balance/history tracking.

However, if the leave management software is implemented this would save time and proper data can be maintained without any hassle while checking their leaves-balances, and earlier utilized leaves-history any time is not a big deal neither time consuming.

From early going to proper time off, and either short or long leaves all requests are routed to decision-makers (departmental heads/line managers/top management) for approval, at the same time leave management module is well integrated with the payroll module so there will be no chance of inaccuracy in salaries.

If a proper HR system is implemented at SMBs which can organize the entire function of leave management and other labor laws with the payroll module so the overall working of staff becomes more productive and all direct and indirect costs are cut down.

Manual working or any immature system brings many flaws with wastage of time and a single mistake can cause payroll errors and other legal problems, moreover the direct and indirect costs associated with these prove very costly for organizations.

What is leave management System?

A Leave Management System (LMS) helps companies manage to leave requests and grants/approval process. In short it automates the entire function, making it hassle-free for both the management and the employees.

The solution of your choice should be robust enough to seamlessly handle all the stages involved in a leave management process: application, approval/rejection, defining & setup of leave policies, tracking & managing leave balances, and analysis.

Firms that lack the efficiency to handle leave management face many issues and such flaws hinder the performance and affect the productivity and efficiency of the employees.

Imagine, if there are many employees and every month leave/payroll process is managed manually, it becomes highly difficult and very time consuming, besides the accuracy is also an extremely big concern.

To save time and efficiency of the resources and to stay updated on payroll pitfalls and to get a clear picture of each employee working and absenteeism a firm needs a robust leave management system.

Many in the market claim to be the best and offering different features, however, the one who knows FlowHCM can’t think beyond that for an ideal leave management module/software.

Why Leave Management System Is Important?

Mostly seen that management wants to keep employees busy all the time, but as a matter of fact, they also need some time off to rest, refresh and energize.

Due to nonstop working employees become unproductive at times, an effective Leave management module/system streamlines all the employees time-off and vacation/leave requests accurately and smartly, makes the leave tracking easy also minimizes the burden of HR eventually.

Challenges of Leave Management in an Organization?

When it comes to managing leave process, the challenges vary in different firms. It becomes difficult for Human Resource professionals to handle different HR processes due to the complexity and increasing number of employees.

However, leave management must be transparent and clear for everyone, or else the organization can face low productivity and downward performance by employees.

If the HR software or Leave management module is not compliant with the labor laws, employees don’t feel secure and they tend to switch the employer. In the long run, the organization instead of growing fast becomes slow and such HR/Leave management issues affect the overall growth of the firm.

Companies must have proper HR/Leave management application. Errors and flaws in employees leave records lead to inaccuracy in their payroll/salaries which results in demotivated workforce.

Moreover, besides payroll errors the company can face performance tracking errors, miscommunication, productivity issues, planning and development challenges, transparency, employees’ conflict and policy breaking that leads to more disastrous consequences in the time to come.

Features of a Leave Management System/Module

A good (LMS) Leave Management System/Module saves time and automates the leave request process so smartly and easily thereby making it hassle-free for both employees and the management.

It provides the solution that seamlessly handles all the stages that are essential in a leave management process; from leave request to its approval and rejection, setup of leave policies, managing leave balance and leave history, and complete analysis etc.

The following functionalities are required for any up to the mark Leave Management System:

Single (All in One) Leave Dashboard

This feature helps HR staff and management to view leave analytics like yearly leave records employee-wise, leave calendar, leave trend analysis etc.

• Cloud-based Leave Management System/Module

A cloud-based online leave management system/module that is accessible easily for anyone and it also helps in removing hassles like software installations, server/hosting issues, data backup and timely updates. This ensures apply, approve or reject leave requests from anywhere at any time.

• Flexible System: Configurable Fields, Leave Type, Policy, Holiday List etc.

All organizations have different Leave policies and procedures and need a flexible system like FlowHCM that lets your HR customize the fields, policies etc. that best fits with the organizational & HR needs.

• Auto Updates Leaves

Manual updation is time taking, having tendency to errors and useless if the HR staff spends hours to compute and update the leave balances/records. The best HRMS calculates all automatically!

The Leave management module of FlowHCM tracks the leave history and automates it directly into the system where the employees and HR both can check Leaves-balance, and earlier utilized Leaves-History.

• Customizable Approval Workflow

To ensure a streamlined approval process this module allows customizable workflows. One can define department wise or non-department wise hierarchy for multiple approvers.

• Seamless Integration

FlowHCM Leave Management module offers seamless integration with other HR modules like payroll management system, attendance management system etc. It saves time, enables cross-functional reporting and eliminates errors with automation.

• At-a-Glance Reporting

This module also offers comprehensive reports based on the stored data. Leave balance report, yearly leaves record & leave register employee-wise, leave calendar with date range and leave trend analysis in addition Leave dashboard.

Reports can also be customized as per need or the policy; like employee-wise and division-wise reports etc.

Benefits of Using a FlowHCM Leave Management System

To ensure the smooth functioning of HR operations, a good leave management system like FlowHCM Modules is important as it provides a single-handled platform that manages all employees’ leave/vacation requests smartly with predefined approval workflow.

A robust leave management software helps in;

• Seamless Integration with Payroll.
• ESS Feature minimizes the burden of HR.
• Application and approval of leave via Mobile App.
• Lessens/Eliminates paperwork.
• No unnecessary manual interventions.
• Real-time visibility of data.
• Follows legal compliance and policies.

Consistent performance is a key to success and tracking of performance of an employee is a demanding task for HR professionals. Manually reaching out to the performance stats of each individual in any company isn’t a practical and reliable approach by any means.

To create and maintain a culture of high performance in the company, it’s important to build a bond between managers and employees where advanced systems & intelligent methods are required to plan individual & departmental/company’s work objectives, setting career goals, tracking and review employees’ performance.

Similarly, if manual work is involved then the risk of losing track, poor performances and the unjustified performance evaluation is more likely.

Performance Management System in HRM

The cloud-based FlowHCM Performance Management System in HRM enables the HR managers to measure and monitor employee’s performance also align and indulge employees in different activities that work in accordance with the organizational/HR strategy.

Tracking performance is a challenging task for a company’s progress and overall growth. To keep the smooth flow of employees and their constant performances the HR/management needs to know how each team, employee or department is performing so the comprehensive analysis can be made while ensuring that none of the hard-working employees is demoralized due to unfair appraisal when increments and performance awards are given.

If companies don’t have proper performance management software, then often deserving candidates and hardworking employees suffer and lose interest when their high performances are not being recognized and rewarded properly.

Besides, manual performance appraisal increases more cost to the company and is more time-consuming, it includes more management efforts and eventually leads to operational inefficiency, however the demotivated employees also start switching jobs which becomes the next big challenge for recruitment team/HR.

Performance Management Software

FlowHCM performance management software helps HR/admin to measure performance using logic-driven analytics, improves productivity and efficiency of your business and eventually the higher ROI.

It makes the working environment more favorable and redirects your employee goals to organizational goals effectively.

FlowHCM operates both in the cloud and on-premise while offering a fully customizable Performance dashboard that makes organizational goal setting easy and transparent, also quicker and easier to use anywhere, anytime.

It helps organizations achieve better results at a faster pace and increased performance levels across the firm.

Why FLOW HCM Performance Management Module?

Flow HCM Module is helping organizations with their most comprehensive performance Management Module/System to facilitate the attainment of every individual goal along with the corporate goals. The Performance Management module/system not only enables you to track and monitor the performance of each employee but also works well for all departments of the firm.

To determine and minimize performance problems and for increased efficiency

such smart solutions are needed. These systems are more often based on organizational objectives and job-specific competencies or key performance indicators (KPIs). This makes the appraisal and reporting easy for HR thereby achieving the goals and objectives as set by the organization.

Meanwhile, the management can extend support to overcome individual weaknesses and inadequacy during working with more effective development and training plans.

This system can work as a single assessment tool where the administration can manage and evaluate one time in a year or periodically either in a week, month or quarterly as required. It combines each aspect that requires performance evaluation of individuals and makes the work process easier and more reliable.

The typical steps involved in the Performance Management process includes; employee Self-Assessment followed by the initial Admin/HR/Line Manager and Peer Assessments.

After the rating employee enters their comments and again the manager adds final comments reviewing all perspectives of the ratings and information gathered. In some firms, top management or HR heads also review and add their comments.

Significance of Performance Management System.

Effective Performance Management Systems should be consistent, fair and reliable. Flexible to use established performance measuring methods and well supported for the management and employees.

Moreover, it should be able to communicate expected performance and suggest improvements accordingly. It should check employees’ work and assess fairly and hold them accountable for their actions.

It also encourages continuous employee development, aligns individual goals to the departmental and organizational in a very flexible and efficient manner. 

It aims to maximize employee performance and works well for succession planning and development. It helps the firm to link performance with rewards, compensation and recognition so that the right candidate isn’t missed out and gets the deserving appreciation for his/her hard work.

Cloud Services

FlowHCM makes the work easy as it helps collect and organize all information in cloud servers. This makes the performance management process easy to manage.

It not only keeps tracking but also diligently monitors and measures goals or objectives versus KPIs as set by the firm.

How can employees work & benefit towards successful growth initiatives?

The employees can seek constructive feedback on their work from peers and managers to improve their performances and expertise. They can be engaged in professional development activities to add valuable competencies to their career profile and their performances can be tracked throughout the year, thereby

employees can conduct self-assessment when and where required in order to improve efficiency. This gives them a pace to utmost contribute and work in maximum capacity, accomplishing more challenging goals effectively that help in the overall growth of the company.

Helping managers/supervisors & the HR department for setting constructive goals.

Since the managers can review and rate the employee’s performance timely via system, they can hold employees’ accountable for not being efficient and provide honest feedback at the same time they can provide a fair rating on their hard work and contributions towards the target/goal achievements.

FlowHCM performance management module ensures that rewards and increments are awarded fairly and this helps management set more effective targets, objectives/goals, and execute planning for the coming year. 

FlowHCM performance management module/system is reliable, measurable, actionable, realistic, timely and goal-oriented.

Achieve your business goals and improve employees’ performances with advanced tracking features, smart performance metrics/analytics with comprehensive reports through FLOW HCM performance appraisal software solution.

 

HCM & Employees’ productivity Effect in Covid 19

COVID-19 has badly disrupted Human Capital Management. The way organizations manage their employees has changed significantly during this pandemic and has called upon a complete restructuring of the way organizations take care of their human capital. To adjust to this new pandemic situation, employers need to make changes in their HCM initiatives across the globe. Despite all the current issues, all those who have adopted a well-maintained HCM solution, their workforces work effectively & efficiently and the employers can keep an eye on them very closely. 

In Coronavirus pandemic shutdowns, roles, duties, and (JDs) Job descriptions of employees are shifted rapidly. However, with continued uncertainty and global lockdowns, HR professionals are forced to hiring and firing aggressively in their respective organizations. 

As business marches on and companies make some adjustments, employers are setting up onboarding and separation processes for the staff. Thus, it’s very essential for a company to equip the workplace with the right technology and system in order to address all these frequent and uncertain challenges and match people with all appropriate skill sets to new jobs.

HCMS (Human Capital Management Software) Scope

From comprehensive HR dashboards to automated HR processes that enable employers to stay up to date on workers’ information and performance. A robust HCM software is helping manage the workforce during this COVID-19 crisis. Today it’s a need that an employer must consider a comprehensive HR/HCM software that can streamline all the HR functions, growing pains, unpredictable HR/business challenges and initiate the best ways to look after the employees and their needs for the sake of the organization’s stability and growth.

Owing to the above factors, HCMS should be flexible enough to overcome immediate pandemic-related challenges and needs; like employee management software, attendance marking and tracking in work from home scenario, single click payroll, 360-degree appraisal with KPIs, employee self-service, mobile attendance with geo-fencing, dynamic leave workflow, expense disbursement, and tracking, recruitment management software or hiring, training, and organizational development, alignment of skill sets, separation/exit management, manpower budgeting, rapid onboarding/offboarding capabilities, overall HR/workforce management along with establishing long-term HR strategies and their execution. 

Simply, an organization or a firm needs a dynamic HCM solution that can thrive in these unprecedented times. A good HCM solution strives to keep the workforce connected, it helps to foster a shared purpose and collaborative vision besides increases employee’s engagement and their grooming, also benefits the firm to align workers on short-term and long-term objectives not only helping them with their career aspirations but also business growth at the same time.

Make your HR proactive through a forward-looking HCM solution

HR departments now need to be more proactive and think of more forward-looking HCM solutions that are more focused on amplifying human productivity, workforce motivation, and retention along with the execution of meaningful HR strategies towards the success and growth of organizations.

A comprehensive HCM platform can handle different aspects related to employees and HR needs. With talent onboarding to development and management of the staff, efficiency measurement of employees, improving the organization’s ability to retain all hard-working talents, in addition strengthening their abilities with training and support which ultimately results in the overall productivity and growth of the organization.

Although the COVID-19 pandemic has been a very difficult time and many organizations have suffered. However, to fortify productivity and achieve organizational goals, it’s important that a comprehensive HCM system should be implemented that effectively works to build greater resilience and planning in any organization, nevertheless, helping employees to live more sustainable lives.

From onboarding to training, an HCM modules platform can be a crucial building block in achieving greater flexibility and efficiency in your organization. And it can handle a lot, just incorporate the right system!

 

Best Human Capital Management System software in Pakistan

 

Human Capital Management System

The term commonly used these days in every industry seems to be likely the call for each entity as the recruited resources need proper management and technology/tool to monitor and look after. Human Capital Management (HCM) is not just the set of practices for an organization that requires recruiting or managing the human resources and related affairs but also includes optimizing employees/workforce, their efficiency, staff development, and training in order to increase their value and worth to the company.

Those who follow the proper HCM phenomenon benefit from the best ROI in terms of hiring the best and well-deserved talent, managing employees effectively with increased productivity, and nevertheless having incorporated all the talent and skillsets needed in the company’s workforce.

Best Practices & Processes Are Included in Human Capital Management

 

A wide variety of HR/administrative and strategic practices & processes are covered using a human capital management system within a company thereby increasing the efficiency and adopting a well-organized and systematic structure to achieve business goals.

Best Practices & Processes Are Included in Human Capital Management

A wide variety of HR/administrative and strategic practices & processes are covered using a human capital management system within a company thereby increasing the efficiency and adopting a well-organized and systematic structure to achieve business goals.  The HCM covers wide areas of planning and development that includes;

• Recruitment or hiring
• Training and development
• Payroll management
• Time and attendance
• Leave management
• Performance/Appraisal management
• Employee self-service and Manager self-service
• Expense management
• Employee Documents & HR Letters
• Separation or offboarding
• Manpower planning and budgeting
• Reporting and analytics 

Why Firms Need Human Capital Management System or Human Resource Management System

HCMS and HRMS have different meanings though the terms are often used interchangeably. When talking about core administrative HR functions it is more of the administrative side of employees like maintaining employee records/profile, attendance, Leave and Payroll management, etc. Human resource management (HRM) primarily focuses on them. Whereas HCM (Human capital management) is more comprehensive as it includes HRM functions as well as strategic functions such as performance management and analytical review. Like gathering, storing, and analyzing staff data is one facet of HR software, and many organizations depend upon HR software to manage employees’ information quickly and accurately with diversified features that help them to edit and manage easily and effectively.

Sometimes finding the right talent that fits the best in your firm is tardy. But if the hiring process is fast and consistent, you hire the best candidates. With HCMS, firms get well equipped towards the modern approach of hiring, from the applicant tracking to offer letters all become easy and reliable. Bottlenecks disappear and communication improves and the firms hire the right candidate. Not only the interview process but the onboarding process becomes also quite smarter and leaves a welcoming impression on new employees.

With HCMS, firms have fewer compliance issues and get streamlined other HR processes like on boarding, attendance tracking, paying employees on time, solving compensation problems, automated and smooth training, and performance appraisal, etc. It helps in creating and harvesting a good working culture, by measuring employee performance, getting insights into their daily working, and level of satisfaction on part of employees and the management. Thus, HCMS or HRMS gives what the firm needs to strengthen culture, help with the right insights and guide them to thrive and drive towards better organizational goals.

Why Choose FLOWHCM Software?

FlowHCM is all-in-one HR software made for small, medium, large businesses and the people who work there. FlowHCM software makes it easy to collect, maintain, and analyze your people data and information, improves the way you hire talent, gets onboard new employees, manages compensation, and develops the company’s culture. It’s designed to help firms focus more on what is needed and what matters the most for—your people.  (HCMS) Human Capital Management software FlowHCM, developed by Impetus Systems helps and handles many of the HR processes and functions that are needed for effective workforce management, thereby saving lots of time and money. HCM software works as a true resource for a company and therefore it’s also termed a Human Resource Information System (HRIS).

There are many HCM software systems available in the market today, however, their capabilities and functions are not par excellence than advanced features offered by FlowHCM. With so much competitive market, it’s important to carefully assess your organization’s current and future needs before selecting a good HCM/HRM software that meets the need of organizations and today’s market. With so much advancement in the IT sector, some organizations buy HCM software that is installed on their own hard drive or server or some prefer cloud-based, but our advanced cloud-based and on-premise HCM software is embedded with a range of attributes and benefits, easy to access-anywhere with convenience, automatic software updates and more.